Payment related
Payment related:
A student cannot enrol until payment or part-payment of tuition fees as per the confirmation of acceptance of studies (CAS) has cleared. A student must allow at least 10 working days for UK bank cheques or direct bank transfers to clear and up to 28 working days for a foreign country bank draft to clear. Before the payment has cleared, the student is not eligible in pursuance of a claim against the College with regard to the application for which the student has made the payment.
Students will be liable to pay all necessary bank and/or transfer charges for any application and refund processes. Please note that by making a fees deposit payment to the College, students agree to pay the full amount of their tuition fees to the College as agreed.
Tuition Fees
Overseas students applying from abroad must pay all of their tuition fees prior to their enrolment in the College. Students applying from the UK are allowed to pay in pre-approved instalments, in accordance with the instalment plan offered to them by the Admissions Department.
The College reserves the right to suspend or expel students from College or prevent them from attending lectures without any advance notice if their fees are in arrears
Tuition Fee Refund Policy:
1. Unless explicitly stated otherwise in this section, overseas students will not be eligible for a refund of the fees paid to the College once they have used the College’s Acceptance Offer Letter or Confirmation of Acceptance of Studies (CAS) to obtain a UK Student Visa or other travel permit to study at South London College. No refund is due if students are in breach of the attendance or disciplinary requirements of the college, or if the required academic progression is not made
2. UK residents, with no visa requirements to remain in the UK, may claim a refund of tuition fees paid, less administrative charges of £250, if the Admissions Office receives a written request from the student for cancellation of admission at least four weeks prior to the commencement of lectures. In the event that the Admissions Office does not receive this period of notification, a deduction from the refund will be made, equal to the tuition fees for the time spent in the college on a pro-rata basis. If the student has already spent more than 50% of the duration of the course at the college then he/she will be liable to pay the full fee cost and hence, will not eligible to any refund. Please note £250 administrative charge will be deducted on all refund processes.
3. Please note that the pre-paid tuition fee is refundable (less £250 administration charges) in the following instances:
- in the event of application withdrawal from the student prior to allocation of a CAS
- a CAS withdrawal from the College before the course commencement date
- Student’s visa refusal for not securing the required points on the grounds of the CAS issued by the College
The College will refund the pre-paid tuition fee less (at least, see point 2 above) £500 in the following instances:
- If the student does not use the CAS for his/her visa application before the course commencement date
- If the student withdraws his/her application after a CAS is issued
- If the visa is refused on the grounds of insufficient maintenance funds
Unless, in an exceptional situation where, there are clear evidences to the college that a student produced fraudulent documents which have caused serious financial and loss of reputation to the College, the College has the right to forfeit the deposit paid by the student. However, extra care will be taken not to penalise the student unfairly and unnecessarily
4. If a Student Visa application is refused and the student has appealed or has filed for administrative review against the visa refusal, refunds will not be processed until the appeal is heard or the administrative review is decided. The original letter of refusal from the British High Commission/Embassy (APP200) or the UKBA, the original Confirmation of Acceptance of Studies documents, a copy of the duly attested passport and the original receipt of payment issued by the College must be attached to the refund request. If this request reaches the College after the commencement of the course, the full fees for one academic semester will be deducted from the refund.
5. After the commencement of any given semester, the fees paid for that semester are not refundable. A visa refusal and subsequent refund request made during an ongoing academic semester will entitle the student to a refund of their fees paid for subsequent semesters only. If the student has completed 50% of the course, the student will not be eligible for a refund and must pay the remainder of the course fees.
6. Students will be eligible for a tuition fee refund, less administrative charges of £250, if their chosen course is discontinued before its commencement and the College is unable to arrange a suitable alternative course of study. The College will not be liable for any refund of paid tuition fees if course is discontinued, amended or cancelled due to reasons pertaining to the external examining body associated with or responsible for the course.
7. It is strongly recommended that interested students take time in making the decision to deposit their fees at South London College. If you decide to withdraw your application after we have received full or part-payment of your fees, a £250 administrative fee will be deducted from your pre- paid course fee even if no further admission process has been done by the College.
8. Refunds will not be made to a third party unless the College has received (written) explicit authorisation from the applicant. This should be in the form of a signed hard-copy letter from the applicant specifically authorising the College to refund their fees to a named third party. This condition applies regardless of the source of the original fee payment.
9. The College aims to process every refund request as quickly and securely as possible. In order to verify that refund requests are genuine and to eliminate the possibility of fraudulent or inappropriate refund requests being approved, the College reserves the right to make various security checks on any refund request we receive, including enquiry or consultation with the local British High Commission or British Embassy. Whilst the College reserves the right to take as long to process a refund request as is necessary, students should normally expect their refund requests to be approved within six to eight weeks from the date of the receipt of all required documentation including the original letter of refusal from the British High Commission/Embassy (APP200) or the UKBA, the original Confirmation of Acceptance of Studies documents, a copy of the duly attested passport and the original receipt of payment issued by the College all of which must be attached to the refund request. Failure to provide all of the required documents to the College may make it impossible for the College to approve a refund request or may lead to further delays in processing the request or may invalidate the request for refund.
10. While we recognise that delays in processing a refund request may not always be convenient, the security checks made on refund requests are designed to ensure the safety of your money. The College will not be liable for any damages, financial or otherwise, related to the length of time required to process a refund request. Only a minimum of 6 weeks is required to process refunds on receipt of a valid application. All refund or deferral requests must be made within three months after the course start date or no refund of tuition fees will be made under any circumstances. No interest or profit is claimable upon any refund payment.
11. Overseas students who do not arrive at College to complete their enrolment and commence their lectures in time for the start of their course once they have been granted a UK Student visa must inform the College in advance of their situation and acquire an appropriate extension on the start of their course. Late students who do not fulfill these requirements will be deemed to have absented themselves from their course and may be expelled from the College, in accordance with the College’s regulations on non-arrival, under their duties extended to them as a highly trusted sponsor of the UKBA. Students expelled in this manner will not be eligible for any refund of their paid tuition fees.
12. In the event that a student requests a refund of their tuition fees deposit by bank draft, an appropriate courier charge will be deducted from the refundable amount to cover the cost of dispatching the draft by courier, in addition to any other deductions for bank charges or processing fees. If the student requests a refund of their tuition fees deposit by bank draft, the College will not be in any way responsible for the draft after its dispatch from the College premises and will not issue a replacement draft if it is lost or misplaced after its receipt at the mailing address provided by the student.
13. The College reserves the right to change or amend any or all of these refund procedures without any prior notice.
Course Transfer:
The College has strict regulations regarding requests from students to transfer from one course of study to another once the student has accepted an offer for their original choice of course by submitting a tuition fees deposit to the College. The College reserves the right to refuse any such transfer request with no liability to the College.
Please note that successful UK Student Visa applicants will only be granted a transfer of their course in exceptional circumstances. In the event that a course transfer is authorised by the College authorities, no fees will be refundable in the case of a student who transfers from one course to another with lower course fees. Students who wish to transfer their studies to a course with higher tuition fees than their original course of study must pay the difference of these tuition fees before the transfer will be approved. A separate administrative charge of £250 will be payable to the college or we may deduct this amount from the deposit you have paid to the College
Deferral of Start Dates:
Students may request a deferral if their original UK Student Visa application is rejected, subject to payment of additional administration charges. Students who have successfully applied for a UK Student Visa may only be considered for a deferral of their course if they have first completed their enrolment and cleared any outstanding tuition fees due subject to UKBA regulation.
Attendance:
A record of attendance is kept for each student. The College reserves the right to withdraw a student’s candidature from examinations and withdraw them from their course if the student’s attendance record shows that they have attended fewer than 80% of their scheduled lectures. The College reserves the right to suspend or expel such students, without any liability whatsoever to the College. In the event of unforeseen circumstances that prevent the student from attending their lectures, the College must be informed immediately. (Please refer to the College attendance policy published separately.)
Course Cancellation:
The College reserves the right to cancel any advertised courses due to insufficient admissions or enrolments. Where a course becomes unviable due to low attendance, the college authorities may cancel classes. The College reserves the right to amend, where necessary, fees and dates of courses. The College prospectus is subject to alteration without prior notice. In case of course cancellation, the student can only make refund request if the College has failed to offer an alternative course.
Teaching Centres
South London College reserves the right to run its courses at its any centre within London's M25. We may allocate your teaching centre or transfer your enrolment to our partner institutions.
English Language Comprehension:
The College reserves the right to test the level of fluency in English of incoming international students if it is suspected that their low level of understanding of the English Language may be detrimental to their studies.
Students who fail such a test may be required to attend preliminary English as a Foreign Language (EFL) classes before being permitted to continue to their chosen course of study. In this event, the student will be required to meet any additional costs arising from the provision of EFL classes.
Academic Progress:
The College reserves the right to expel or transfer students who fail to complete or submit compulsory coursework, assignments and/or dissertations to the appropriate lecturers or who fail to satisfactorily progress their understanding of the subject matter taught on their chosen course, without any liability to the College.
Students who make exceptional progress in their studies and who are subsequently able to cover their course syllabus and pass associated examinations prior to the scheduled end date of their course will not be able to maintain their student status beyond the date of completion of their examinations without re-enrolling on a new course of study representing a clear academic progression from their previous academic endeavours.
Students wishing to continue studying at South London College after their previous studies have ended in either of the above circumstances must re-enrol on a new course of study. New enrolments in either of these cases will incur the College’s standard course fees.
Examination Entry:
Only those students who complete their attendance requirements, do not have any pending financial dues, are not barred from examinations by the Accounts Department due to disciplinary or other misdemeanours and have no failings or discrepancies in their academic record are allowed to take periodic examinations for their course, provided their Head of Department has recommended that they take such exams.
Where applicable, the student must seek and obtain a certificate of eligibility or similar from the appropriate professional institution/examining body before applying for a course at South London College and pay the registration and examination fees to the respective body directly.
Students must understand that gaining admission into the College does not necessarily guarantee their registration with such bodies. In the event that the Examining Body refuses a student’s application to register for examinations for their chosen course of study, the student must either register for a programme that will qualify them for their chosen course of study or for a course in a similar field available at the College but of a lower academic level.
When requested, the College will inform, counsel and assist students in negotiating different external examination entry procedures. However, it is the responsibility of students to keep themselves informed and prepared for such examinations as recommended by the College and to register with these authorities as Student Members well in advance. Students will be expected to pay all student examination and membership fees. The College does not charge any fee for helping students in this regard.
Books and Stationery:
The College will assist students in acquiring recommended textbooks and relevant materials at reasonable cost. Some reference material is available in the Learning Resource Centre for consultation. Students must arrange to acquire and read the required textbooks and course study materials prior to the relevant lecture. Students should also arrange to purchase such stationary as may be needed for their studies.
Examination Entry:
Only those students who complete their attendance requirements, do not have any pending financial dues, are not barred from examinations by the Accounts Department due to disciplinary or other misdemeanours and have no failings or discrepancies in their academic record are allowed to take periodic examinations for their course, provided their Head of Department has recommended that they take such exams.
Where applicable, the student must seek and obtain a certificate of eligibility or similar from the appropriate professional institution/examining body before applying for a course at South London College and pay the registration and examination fees to the respective body directly.
Student must understand that gaining admission into the College does not necessarily guarantee their registration with such bodies. In the event that the examining body refuses a student’s application to register for examinations for their chosen course of study, the student must either register for a programme that will qualify them for their chosen course of study or for a course in a similar field available at the College but of a lower academic level.
When requested, the College will inform, counsel and assist students in negotiating different external examination entry procedures. However, it is the responsibility of the students to keep themselves informed and prepared for such examinations as recommended by the College and to register with these authorities as Student Members well in time. Students will be expected to pay all student examination and membership fees. The College does not charge any fee for helping students in this regard.
Personal Conduct:
The College imposes a strict code of conduct on its students. South London College expects its students to behave as responsible and mature individuals and to act within the moral and legal norms of society, whether they are on College premises or otherwise.
The use of recreational drugs, alcohol or tobacco products are prohibited on College premises. Students are required to attend all lectures, classes and tests and to submit written work as required by lecturers and tutors. (Please refer to the College Handbook.)
Changes and Amendments:
The College reserves the right to amend advertised course content, tuition fees and start dates for its courses at its discretion and without any prior notice. The College reserves the right to change the advertised examining body for any or all of the courses offered. The College reserves the right to conduct classes in any of the College (or partner Colleges) premises, including temporarily hired or rented rooms. The College reserves the right to amend or alter its prospectus at its discretion and without any prior notice. The College reserves the right to amend or alter any or all of these Terms and Conditions at its discretion and without any prior notice.
Students are reminded to visit the College website regularly for the details of up-to-date Terms and Conditions.
Disclaimer:
It is the student's responsibility to provide valid and up-to-date contact information for themselves and, when appropriate, their agent. This contact information should include a working e-mail address. The College will assume that any method of communication for which the student has provided contact information, including e-mail, is secure. The College will not be liable for any damages, financial or otherwise, resulting from the release of the student's personal information to a third party as a result of communication
with an invalid or insecure contact point or the interception of communication with said contact point, be it a postal or e-mail address, a telephone or fax number or an SMS.
